Privacy Policy

Last updated: August 2026

KV Online Limited, trading as KVO ("KVO", "we", "us", "our"), is committed to protecting the privacy of everyone we deal with, including artists, rights holders, institutional partners, athletes, press contacts, and visitors to our website. This policy explains what personal data we collect, why, and what rights you have over it.

Who we are

KV Online Limited, registered in England & Wales, company number 11392758, registered office 128 City Road, London, EC1V 2NX, United Kingdom, is the data controller for the purposes of UK GDPR and the Data Protection Act 2018.

What information we collect

We only collect personal data that you provide to us directly, or that we generate in the course of a genuine business relationship. This may include:

• Contact details you give us, such as your name, email address, phone number, or company/artist name, when you reach out to us by email or through this website
• Information you share with us as part of a catalogue, partnership, endorsement, or representation discussion, including commercial and financial details you choose to disclose
• Correspondence between you and KVO

This website does not currently use tracking cookies, analytics scripts, or automated data collection. If that changes in the future, this policy will be updated to reflect it before any such technology is introduced.

Why we process your data

We process personal data on the following legal bases:

• Legitimate interests — to respond to enquiries, progress commercial discussions, and manage our relationships with artists, rights holders, and partners
• Contract — where processing is necessary to perform or negotiate an agreement with you
• Consent — where you have specifically agreed to a particular use of your data, which you may withdraw at any time
• Legal obligation — where we are required to retain or disclose information by law, including tax and accounting requirements

Confidentiality of commercial discussions

Where personal or commercial data is shared with us as part of a catalogue acquisition, brand partnership, or representation discussion, we treat that information as confidential. We do not disclose the identity of counterparties, buyers, or deal terms externally without consent, except where required by law or agreed in writing.

Who we share data with

We do not sell personal data. We may share data with:

• Our own directors, employees, and advisors (including legal and financial advisors) on a need-to-know basis
• Institutional partners or counterparties, but only with your knowledge and where relevant to progressing a specific opportunity you have engaged with us on
• Service providers who support our operations (for example, hosting or professional services), under confidentiality obligations
• Regulators, courts, or authorities where we are legally required to do so

International transfers

KVO operates between the United Kingdom and Ghana. Where personal data is transferred outside the UK, we take steps to ensure it is protected to a standard consistent with UK data protection law.

How long we keep data

We retain personal data only for as long as necessary for the purposes it was collected, to comply with our legal and accounting obligations, or to resolve disputes, after which it is securely deleted or anonymised.

Your rights

Under UK GDPR, you have the right to:

• Request access to the personal data we hold about you
• Request correction of inaccurate data
• Request erasure of your data, where applicable
• Object to or restrict certain processing
• Request a copy of your data in a portable format
• Withdraw consent at any time, where processing is based on consent

To exercise any of these rights, contact us using the details below. You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

Children

Our services are directed at adults operating in a commercial capacity. We do not knowingly collect personal data from anyone under the age of 18.

Changes to this policy

We may update this policy from time to time to reflect changes in our practices or legal requirements. The date at the top of this page indicates when it was last revised.

Contact us

For any questions about this policy or how we handle your data, contact us at: